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Shorthand Typing: Write Emails in Outlook More Efficiently

When we compose a new email message in Outlook or reply to an existing email, the body of our email will always have some text phrases that we type repeatedly. For instance:

When you get a blog tip, your reply may have - "Thank you for the tip."

When someone wants your phone number, you'll write - "You can reach me at 123-322-323 anytime during the day."

Hate typing the same text in different emails over and over again ? Here's an alternate solution:

You probably know of an old feature in Microsoft Outlook (and most other Office applications) called AutoCorrect that recognizes spelling errors and replaces them with the correct words as you are typing.

type emails quickly less keystrokes

Other than fixing typos, AutoCorrect can be used for creating shortcut command for auto typing long lines of text.

For instance, you can set "familygreeting" as an AutoCorrect entry for Outlook some long line of text like "Hope you and everyone in your family is doing good." Whenever you type familygreeting in the message, Outlook will replace that with the greeting text. More text with less number of keystrokes.

The Autocorrect feature in Outlook can be accessed from Tools -> Options -> Spelling -> Spelling and Autocorrection

You can use this excellent feature to auto insert long email addresses or your website URL in the email message.  Warning: Don't use common English words as autotext entries since Outlook will not warn you before making the replacement.