Reduce the File Size Of PowerPoint Presentations
Gur Saran has a large ppt slideshow that weighs around 25 MB and he's looking for options to compress the PowerPoint file and share it as an email attachment.
If you have such a bulky PowerPoint presentation, chances are that you have embedded some high-resolution images and photographs in the presentation that's causing the PPT file size to explode.
You can however significantly decrease the size of PowerPoint presentations in some simple steps:
1. Click the Compress Picture button (available in Picture Tools Format ribbon of PowerPoint 2007) and select "Options". Now choose Email (96 ppi) as the target output and click OK. This should change all the pictures used in your Presentation to an optimal size.
(For PowerPoint XP and 2003, the "Compress Picture" setting can be accessed from the Picture Toolbar or by right-clicking any image used in the PPT and selecting "Format Picture". Choose the Web setting.)
The picture compression trick should solve most of your PowerPoint file size woes. If the issue still persists, read the next two tips.
2. Incase you are using any BMP wallpapers or scanned TIFF images in the PowerPoint presentation, convert them to JPG and reinsert.
3. Are there any audio mp3 file or movie clips embedded in the Presentation slides. You may upload them on a website (like Twango) and place a hyperlink in your presentation.
Your PowerPoint Presentation should now be light and more manageable. The other solution is to use Scribd or Slideshare where your friends can even download the original PPT file or watch it online as a Flash object.
PowerPoint Hack - Extract Sounds, Pictures from PowerPoint Slides
If you have such a bulky PowerPoint presentation, chances are that you have embedded some high-resolution images and photographs in the presentation that's causing the PPT file size to explode.
You can however significantly decrease the size of PowerPoint presentations in some simple steps:
1. Click the Compress Picture button (available in Picture Tools Format ribbon of PowerPoint 2007) and select "Options". Now choose Email (96 ppi) as the target output and click OK. This should change all the pictures used in your Presentation to an optimal size.
(For PowerPoint XP and 2003, the "Compress Picture" setting can be accessed from the Picture Toolbar or by right-clicking any image used in the PPT and selecting "Format Picture". Choose the Web setting.)
The picture compression trick should solve most of your PowerPoint file size woes. If the issue still persists, read the next two tips.
2. Incase you are using any BMP wallpapers or scanned TIFF images in the PowerPoint presentation, convert them to JPG and reinsert.
3. Are there any audio mp3 file or movie clips embedded in the Presentation slides. You may upload them on a website (like Twango) and place a hyperlink in your presentation.
Your PowerPoint Presentation should now be light and more manageable. The other solution is to use Scribd or Slideshare where your friends can even download the original PPT file or watch it online as a Flash object.
PowerPoint Hack - Extract Sounds, Pictures from PowerPoint Slides
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You can also upload the large PowerPoint to Twango and share it from there. The email share will send a clickable thumbnail to the original which can be up to 100 mb.
One other thing to watch out for - sometimes the PPT design template has some heavy background graphics/images. You need to go to the slide master and compress the images there as well. Else each slide in the PPT will add an additional load on the file size.
There are some excellent tools for this purpose at:
http://www.nxpowerlite.com/
Reduce the size of your presentation files by saving the file under a new name. Also disable fast saves and that trims PPT files.
According to a Powerpoint MVP, include a blank slide at the beginning of the presentation. Although it seems as though adding a blank slide at the beginning of a presentation would increase file size, the opposite is true. The blank slide serves as the preview image -- the image PowerPoint displays when you select a file in the Open dialog box. Since a blank slide is far less complex than the "real" first slide, the preview image is much smaller, thereby reducing the size of the presentation file.
Always bring images into PowerPoint by using the Insert menu, point to Picture, and then click From File.
Copying and pasting or dragging images into your files can make your files quite large.
The same may apply to Apple KeyNote or OpenOffice Present.
Good tips but I prefer to either convert PPT to PDF or PPT to SWF before sending them in an email. The files are much much smaller.
I do not how it workd, but I insert a picture of 1Mb, I resize it in the slide, I click it and save the picture back to a directory and... it size will be now ~80kb... Believe it or not, you re-insert the new picture to the ppt and it will be dramatically reduced.
If someone can explain it, be welcome.
Of course if you are lazy like me you just use Open Office instead, and then save as Flash, small emailable file and as easy as!
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